Administrative Assistant
Accra, Greater Accra
Posted 2 days ago
- Company:
- Ghana HR Solutions
- Company Description:
- Ghana HR Solutions is a full-service human resources consultancy offering recruitment, training, and HR outsourcing services. With over 15 years of experience across various countries, we provide value for money services to companies of all sizes and industries. Our unique approach ensures clients adopt the best HR practices by providing highly effective services that exceed expectations. We help organizations value their most important asset: their people. Our employment strategies and resources enable us to recruit and manage professional talent effectively, delivering dynamic and multi-talented candidates who make an immediate contribution to businesses.
- Contract Type:
- Full Time
- Experience Required:
- 2 years
- Education Level:
- Bachelor's Degree
- Number of vacancies:
- 20
Job Description
CATEGORY: ADMINISTRATION
LOCATION: NORTH RIDGE, ACCRA
Our client, a reputable company in the health insurance industry, is looking for a highly motivated and results-driven ADMINISTRATIVE ASSISTANT to help with the administrative operations of the company.
ROLE PROFILE
The successful candidate will be assisting in managing daily administrative tasks, handling confidential member and provider information, coordinating communications, and maintaining efficient office functions. The selected candidate will play a key role in ensuring timely and accurate support for internal teams and external stakeholders within the healthcare and insurance environment.
DUTIES/RESPONSIBILITIES
• Optimize administrative processes, enabling a more efficient document workflow that sustains productivity.
• Provide support to management, resulting in a positive impact on the company's overall performance.
• Coordinate logistics for meetings, including room setup and catering.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Research as requested and compile and summarize information for reports or presentations.
• Draft and edit letters, reports, and other documents.
• Coordinate repairs to office equipment.
• Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Present a positive and professional image for the organization.
• Provide polite and professional communication.
• Respond to day-to-day employee-related questions as required.
• Maintain up-to-date employee files on the database as well as manual files.
EDUCATION/EXPERIENCE
• Must have a minimum of bachelor’s degree in business administration, or a related field.
• Must have a minimum of 2 years of relevant work experience as an Administrative Assistant
• Must have an experience in coordinating meetings, preparing reports representations and executive summaries
• Experience with office management software or tools (e.g., Google Workspace, Zoom, Slack)
REQUIREMENTS
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Attention to detail and problem-solving skills
• Basic accounting or invoicing experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Knowledge of office procedures and systems
• Strong understanding of financial markets, regulatory environments, and industry trends.
• Exceptional strategic thinking and decision-making skills.
• Proven ability to multitask and prioritize workload under pressure.
• Must be customer service orientated with a professional and courteous demeanor
• Flexibility to adapt shifting priorities in a fast-paced environment.
